PA Meeting this Wednesday 5/24/17

Hello EVCS Families,

This Wednesday (5/24) 8:40 AM is our LAST regular General PA meeting for the school year and most importantly the Elections for our 2017-18 Executive Board!

The mandatory elected members of the Exec. Board are the President, Treasurer and Secretary*.

We aim to have two people in each position as “co-s” to share the workload, ideally participating in the position for 2 years.

CLICK HERE to nominate yourself or another interested parent. Please contact the nominating committee or reply to this email with any questions.

Wednesday we will also be voting 1. to approve the interim ’17-’18 budget, 2. on changes to the bylaws, and 3. to change to the way SAC accounts are funded.

Getting close to the homestretch… See you then!

Your Exec. Board

View last Exec meeting minutes
Link to all minutes so far


*Elected Position Descriptions and Requirements:

President (or Co-Presidents)
• Presides at all monthly Executive Board and General PA meetings
• Is an ex-officio member of all committees
• Facilitates PA committees, ensuring they are chaired
• Delegates responsibilities to other Parent Association members and encourages meaningful participation in all parent and school activities
• Attends all regular meetings of the District 1 Presidents’ Council
• Is a mandatory member of the School Leadership Team and attends the monthly SLT meetings
• Is one of the eligible signatories on checks

Secretary (or Co-Secretaries)
• Maintains the official record (minutes) of the proceedings and actions of all Executive and General PA meetings.
• Helps prepare and circulates the agenda prior to the monthly Executive Board and General PA meetings
• Prepares notices, agendas, sign-in sheets and materials for distribution at Exec.and General PA meetings
• Prepares the minutes of each Exec and General association meeting and digitally distributes copies of the minutes for review and approval by the exec. board and general membership.
• Maintains custody of the association’s records on school premises
• Incorporates all amendments into the bylaws.
• Reviews, maintains, and responds to correspondence addressed to the association.

Treasurer (or co-Treasurers)
• Responsible for all funds of the association
• Maintains an updated running record of all income and expenditures on school premises.
• Presents and provides copies of financial reports at each Executive Board and General PA meeting.
• Responsible for depositing funds to PA bank account as well as paying association invoices and bills.
• Prepares, provides and presents copies of interim and annual financial reports
• Is one of the signatories on checks