Anyone with a child at EVCS is automatically a member of the Parent Association, welcome to come to monthly meetings, and responsible for approving the PA’s annual budget. But much of the event organizing and fundraising — as well as decisions about what programs to fund — is spearheaded by the PA Executive Board, including elected officers and standing committee chairs.
Elected officers are the president, treasurer, and secretary. A vice-president may also be elected, or two people may be elected together as co-presidents. Each officer serves a one-year term, starting July 1; the term limit for each officer position is two consecutive one-year terms.
There is a great opportunity this year for parents who have not been a part of the Executive Board before to become much more involved in the Parent Association.
Here’s how the process works. Nominations for PA officers are being accepted now through the next general PA meeting on Wednesday, April 17 at 6pm. You can nominate any EVCS parent for any position — and you can even nominate yourself. Nominations will be officially closed during the April 17 meeting, and elections will take place one month later at the May 15 PA meeting.
You can submit nominations using the form distributed to all students; in person at the April 17 PA meeting; or using the online form below. (Descriptions of each officer position follow the nomination form.)
President (or Co-Presidents)
- presides at all meetings of the association
- is an ex-officio member of all committees
- appoints chairpersons to Parent Association committees
- delegates responsibilities to other Parent Association members and encourages meaningful participation in all parent and school activities
- attends all regular meetings of the Presidents’ Council and is a mandatory member of the School Leadership Team
- is one of the eligible signatories on checks
- maintains the official record (minutes) of the proceedings and actions of all association meetings
- prepares notices, agendas, sign-in sheets and materials for distribution at meetings
- prepares and reads the minutes of each association meeting and distributes copies of the minutes for review and approval by the general membership
- maintains custody of the association’s records on school premises
- incorporates all amendments into the bylaws
- reviews, maintains, and responds to all correspondence addressed to the association
- responsible for all financial affairs and funds of the association
- maintains an updated record of all income and expenditures on school premises
- is one of the signatories on checks
- presents and provide copies of financial reports at all association meetings
- prepares and provides copies of interim and annual financial reports